[**Artificial Intelligence (AI) is transforming the way we work**](https://www2.deloitte.com/us/en/pages/consulting/articles/generative-ai-and-the-future-of-work.html), enhancing our productivity, and streamlining tasks that used to take up a significant portion of our day. But with so many ways to use AI, it’s hard to identify which apps are the best for your specific needs. In this guide, I will dive into the best AI productivity tools available in 2024, and group them by type, to help you make an informed decision to boost your efficiency and workflow. ## What are AI productivity tools? Ultimately, this is a very broad term, which is why this list is so expansive _(and will likely be enhanced even more!)._ But, we define AI productivity tools as tools that use some form of AI to streamline a task that many people do frequently in their roles. In this list, you’ll see AI tools that will help you be more productive in any role, and even some tools that can help very specific roles—like academia and marketing. ## How I evaluated the AI productivity tools So how did I evaluate these tools? I evaluated each one based on several criteria: - User experience - Key features - Pricing - Compatibility - Customer reviews I tried out each tool myself and watched comprehensive guides on how to use each tool. With this information, I was able to create fairly thorough write-ups on each tool. I hope they’re helpful! ### The best AI productivity tools - **Task management -** [**Motion**](/content/blog/ai-productivity-tools#motion/index.html), [**Notion**](/content/blog/ai-productivity-tools#notion/index.html) - **Chatbots** - [**ChatGPT**](/content/blog/ai-productivity-tools#chatgpt/index.html), [**Claude**](/content/blog/ai-productivity-tools#claude/index.html) - **Marketing & design -** [**Midjourney**](/content/blog/ai-productivity-tools#midjourney/index.html), [**Canva**](/content/blog/ai-productivity-tools#canva/index.html), [**Gamma**](/content/blog/ai-productivity-tools#gamma/index.html) - **Meeting transcriptions -** [**Otter**](/content/blog/ai-productivity-tools#otter/index.html), [**Fireflies.ai**](/content/blog/ai-productivity-tools#fireflies/index.html) - **Research assistants -** [**Humata**](/content/blog/ai-productivity-tools#humata/index.html), [**Recast**](/content/blog/ai-productivity-tools#recast/index.html), [**Arc Browser**](/content/blog/ai-productivity-tools#arc/index.html), [**Perplexity**](/content/blog/ai-productivity-tools#perplexity/index.html) - **Unified messaging -** [**Texts**](/content/blog/ai-productivity-tools#texts/index.html), [**Missive**](/content/blog/ai-productivity-tools#missive/index.html) - **Scheduling -** [**Reclaim**](/content/blog/ai-productivity-tools#reclaim/index.html), [**Motion**](/content/blog/ai-productivity-tools#motiontask/index.html) ## The 16 Best AI productivity tools ### 1. Task management ### Motion Motion is a robust AI-powered productivity tool designed for individuals and teams with packed schedules. By seamlessly integrating calendar management, project timelines, and task lists, Motion helps users streamline their daily activities and improve overall efficiency. #### **Standout features** - [**Auto-scheduling tasks**](/content/task-manager/index.html) on your calendar based on priorities, deadlines, and team availability - Seamless [**calendar integration**](/content/calendar/index.html) with personal and work calendars - Email/voice integration to add tasks on the go - Team collaboration features like task assignment, status tracking - Customizable workspaces, projects, and task templates #### **What I liked** Motion has deep project management abilities AND integrates within my calendar—this solves a significant pain point beautifully. With Motion, you can assign work to your teammates, add details with notes, and a priority level, and categorize tasks based on departments or task type. #### **What I disliked** Some advanced features have a steeper learning curve. #### **Motion pricing** - Individual: $19 per month (annual $34 monthly) - Team: $12 per user per month (annual $20 per user monthly) ### Notion #### **Standout features** - Central Hub for information storage - AI integration for enhanced productivity - Customizable templates and workflows - Collaboration features - Integrates with many other common workplace tools [**Notion**](https://www.notion.so/product) allows for a wide range of uses, from simple note-taking to complex database management. The AI integration enhances productivity significantly. #### **What I liked** Notion can answer company-relevant questions by pulling information from your databases and tools like Slack and Google Drive. #### **What I disliked** The sheer number of features and customization options can be overwhelming. #### **Notion pricing** Notion offers a free version. Paid plans are $5-$15 per user per month, with advanced AI capabilities for $8 per member, per month. ### 2. Chatbots ### ChatGPT #### **Standout features** - AI-powered conversational agent - Versatile use cases - Ability to upload and analyze files - Access to multiple OpenAI models [**ChatGPT**](https://chat.openai.com/) is versatile, useful for brainstorming, writing, and coding. #### **What I liked** It's ideal for new AI users, incredibly versatile, and integrates well into existing workflows. #### **What I disliked** Responses can be incorrect, especially for complex queries. #### **ChatGPT pricing** Free version available, Plus at $20/month, Team version at $25/user/month. ### Claude 3.5 Sonnet #### **Standout features** - State-of-the-art vision recognition - Advanced reasoning - Free with limitations [**Claude**](https://claude.ai/) provides fast performance and up-to-date information. #### **What I liked** User-friendly, captures visual data effectively. #### **What I disliked** Free plan limitations. #### **Claude pricing** Free with limits; Pro Plan starts at $20/person/month. ### 3. Marketing & design ### Canva #### **Standout features** - Easy-to-use graphic design tool - AI-powered design creation - Wide range of templates [**Canva**](https://www.canva.com/) simplifies design across various platforms. #### **What I liked** Canva is user-friendly, offering extensive design features.{ #### **What I disliked** Best templates often require Pro Plan. #### **Canva pricing** Basic plan is free; Pro Plan starts at $15/month. ### Midjourney #### Standout features - Accessible via Discord - Generates images with customization based on prompts [**Midjourney**](https://www.midjourney.com/home) uses text prompts to create imagery. #### What I liked Simplicity of use and fast outputs. #### What I disliked Public visibility of generated images. #### Midjourney pricing** Basic plan is $10/month; Pro plan offers more privacy at a higher cost. ### Gamma #### **Standout features** - AI-generated presentations and documents. [**Gamma**](https://gamma.app/) allows quick generation of visually appealing materials. #### **What I liked** Fast results with intuitive customization. #### **What I disliked** Content depth might not meet all needs. #### **Gamma pricing** Free tier available; Plus version at $8/user/month; Premium at $15/user/month. ### 4. Meeting transcriptions ### Otter #### **Standout features** - Meeting transcription and recording - Automated meeting notes [**Otter**](https://otter.ai/) records and transcribes meetings accurately. #### **What I liked** Automated transcription saves time. #### **What I disliked** Accuracy can vary, especially with names. #### **Otter pricing** Offers a free version; paid plans start at $8.33/month. ### Fireflies #### **Standout features** - Automatic meeting transcription - AI-generated summaries [**Fireflies.ai**](https://fireflies.ai/) manages meetings efficiently. #### **What I liked** Eliminates manual note-taking. #### **What I disliked** Transcription can be inconsistent. #### **Fireflies.ai pricing** Free version available; Pro plan starts at $10/seat/month. ### 5. Research assistants ### Perplexity #### **Standout features** - Fast AI-generated answers with sources [**Perplexity**](https://www.perplexity.ai/search) provides reliable information with citations. #### **What I liked** Citing sources enhances reliability. #### **What I disliked** Responses can lack depth. #### **Perplexity pricing** Offers a free version; Professional version at $20/month. ### Arc Browser #### **Standout features** - AI-powered search functionality and window management. [**Arc Browser**](https://arc.net/) offers a unique browsing experience. #### **What I liked** Clean UI improves navigation. #### **What I disliked** Learning curve due to unique features. #### **Arc Browser pricing** Currently free to use. ### Humata #### **Standout features** - Summarizes and compares documents. [**Humata**](https://www.humata.ai/) simplifies reading complex texts. #### **What I liked** Quick summaries save time. #### **What I disliked** Context may sometimes be lost. #### **Humata pricing** Free tier available; starts at $1.99/month for students. ### Recast #### **Standout features** - Converts articles into audio summaries. [**Recast**](https://letsrecast.ai/) helps with auditory learning. #### **What I liked** Engaging format for content consumption. #### **What I disliked** Customization options are limited. #### **Recast pricing** Free version; Pro plan at $9.99/month. ### 6. Unified messaging ### Texts.com #### **Standout features** - Unified inbox for multiple messaging apps. [**Texts.com**](https://www.texts.com/) centralizes communication. #### **What I liked** Saves time managing multiple platforms. #### **What I disliked** No mobile app available. #### **Texts.com pricing** Basic version is free; full version for $15/month. ### Missive #### **Standout features** - Unified inbox for emails and messaging. [**Missive**](https://missiveapp.com/) integrates communication channels. #### **What I liked** Facilitates team collaboration effectively. #### **What I disliked** Setup can be time-consuming. #### **Missive pricing** Free plan; paid plans start at $18/user/month. ### 7. Scheduling ### Reclaim #### **Standout features** - Share calendar availability with smart scheduling control. [**Reclaim.ai**](https://reclaim.ai/) automates scheduling. #### **What I liked** Saves time with scheduling. #### **What I disliked** Not a standalone calendar. #### **Reclaim pricing** Free plan available; Pro plan at $8/seat/month. ### Conclusion To sum up, these AI productivity tools are game-changers in enhancing efficiency and streamlining workflows across various domains. Consider giving them a try to find the best fit for your needs!