Motion AI: Notetaker, AI Docs, Project Automation & More | Boost Productivity | Motion

We know you're busy. Between managing projects, attending meetings, keeping track of tasks, and trying to stay focused, the "busywork" can often overshadow the meaningful work. At Motion, our core mission has always been to help you manage your time intelligently through automated scheduling.

Today, we're incredibly excited to take that mission a giant leap forward by introducing Motion's AI Tier. We've integrated powerful artificial intelligence across the platform to eliminate even more friction from your workday, helping you save time, stay organized, and achieve more with less effort.

1. Focus on the Conversation, Not the Notes: Meet the AI Notetaker

Imagine walking into your next virtual meeting knowing you can fully engage in the discussion without worrying about capturing every detail. With Motion's AI Notetaker, that's now a reality.
Simply add the Motion AI Notetaker bot to your Google Meet or Zoom calls, and it acts as your virtual meeting assistant, automatically:

• Generating concise meeting summaries: Quickly grasp the key takeaways and decisions.
• Creating detailed, organized notes: Capture discussion points by topic, including important quotes and technical details, with timestamps for easy reference.
• Extracting actionable tasks: The AI identifies the correct project, responsible person, and even implied deadlines and durations mentioned during the conversation.
• Enabling one-click task creation: Triage identified action items directly into Motion tasks, pre-filled with context, assignee, duration and project ensuring perfect follow-through.
• Co-author meeting Notes: Motion creates a document for your notes way ahead of the meeting. This means you can add an agenda to your meeting, and collaborate with your team taking Notes in the document as the meeting happens. Motion will intelligently merge your notes with the AI Notes, while keeping the manual notes intact in its own section.
• Recording and Transcript: Motion will automatically record the meeting and produce a transcript that gets saved to your folder of choice in your workspace. This makes it super easy to share knowledge across your team.
• Recurring Meetings: Motion Notetaker handles recurring meetings seamlessly. You can add the Motion Notetaker to a recurring meeting and Motion will automatically create a document for each individual recurrence of the meeting within a parent document.
• Add the Notetaker to all Meetings: You will have the option to opt-in Notetaker to all meetings in your organization (or turn it off as well). Thus helping you document information in a way that couldn't be done before.

How it Helps: You stay present and engaged, contributing your best ideas. Nothing falls through the cracks, and follow-up becomes seamless. It creates a searchable knowledge base of your team's discussions.

Replaces: Manual note-taking, dedicated meeting transcription services (like Otter.ai or Fathom), and the time spent manually transferring action items to your task list.

2. Turn Ideas into Action: AI-Powered Documents

Motion Documents are no longer just a place for notes; they're now dynamic workspaces supercharged with AI. Our AI seamlessly bridges the gap between information and execution.

Inside a Motion Document, you can now:

• Generate content instantly: Use / commands to ask AI to draft text, brainstorm ideas, write blog posts, or create outlines based on simple prompts.
• Generate tasks and projects inline: With the simple /tasks or /project command you can quickly create tasks inline. Motion will automatically put the task in the right project, assign it to the right person, and take an educated guess about the task's deadline and duration.
• Convert text to tasks: Highlight any text – meeting notes, project specs, brainstorming points – and instantly turn it into a single task or let AI intelligently identify and create multiple tasks. Even better, if you have a bulleted list or numbered list, simply highlight the list, click on create tasks, and Motion will intelligently create tasks for each bullet point, and of course Motion will automatically put the task in the right project, assign it to the right person, and take an educated guess about the task's deadline and duration.
• Summarize lengthy text: Quickly distill the key points from long documents or pasted content.
• Rewrite and refine: Improve clarity, adjust tone, or make text more concise with AI assistance.

How it Helps: Speed up your writing process, eliminate manual task creation from documents, and process information more efficiently.

Replaces: Switching between your notes and task manager, separate AI writing assistants (like Jasper or Copy.ai for basic drafting/summarizing), and Notion.

3. Intelligent Project Planning: Let AI Build Your Workflows

Setting up projects – defining stages, adding tasks, organizing work – can be time-consuming. Motion's AI automates this heavy lifting for both Project Templates and individual Projects.

• AI Project Template Creation: Provide a prompt describing a process (e.g., "social media campaign workflow") or reference a document like an SOP. AI analyzes it, examines existing templates, and generates a structured template with appropriate stages and task structures.
• AI Project Creation: Build upon templates by providing a specific project description (e.g., "Facebook campaign for spring shoe collection"). AI analyzes the prompt, the referenced template, attached documents (specs, notes), and even past similar projects in your workspace to:
  • Suggest team members for roles based on past task history.
  • Identify and add missing tasks specific to this project instance, ensuring a complete plan.

How it Helps: Launch projects instantly, ensure consistency using intelligent templates, leverage past learnings, and reduce manual setup time drastically.

Replaces: Hours spent manually structuring projects, the risk of forgetting key steps in recurring processes, potentially some basic project management tools focused solely on setup.

4. Capture Tasks Instantly, Anywhere: AI for Email and Siri

Great ideas and urgent requests don't always happen when you're sitting at your desk. Motion's AI ensures you can capture tasks effortlessly, no matter where you are.

• AI Email Integration: Simply forward any email containing an action item (from clients, your manager, or even personal reminders like vet appointments) to tasks@usemotion.com. Motion's AI automatically parses the email, extracts key details and deadlines, and creates a task in your Private Workspace.
• AI Siri Integration: Activate Siri on your iPhone and say, "Motion Task: Remind me to follow up with Sarah tomorrow" or "Add a Motion task to review the marketing plan." Motion captures the task via Siri and intelligently schedules it. You can even add a Motion shortcut to your home screen for quick taps.

How it Helps: Capture tasks the moment they arise without context switching or manual entry. Keep your inbox clean and your mind clear.

More Than Just Features: An Integrated AI Assistant

These AI capabilities aren't just individual tools; they work together within the Motion ecosystem you already use. Meeting notes flow into documents, document insights turn into tasks, project structures learn from past success, and tasks are captured effortlessly from anywhere.

The goal is simple: eliminate busywork so you and your team can focus on meaningful, creative work.
These powerful features are now available in our Pro with AI, Business AI and Enterprise tiers. For more information visit our Pricing page.
We can't wait to see what you achieve with the power of Motion AI.