The 15 Best Calendars for Work in 2025 | Motion | Motion

A work calendar is an essential tool for keeping track of your projects and working with external stakeholders. It helps you manage meetings, deadlines, and important events in one location. But with so many calendar platforms available, it can be overwhelming to find the right one.

In this article, we’ll share our top picks for the best calendars for work in 2025. From customizable features to integration capabilities, these calendars are designed to help you stay on top of your schedule and increase productivity.

The 15 best calendars for work in 2025

Our list of the most effective work calendars is based on our review of the following features and functionalities:

• Usability. Is the calendar easy to use? Does it require training, or can you start using it instantly?
• Integrations. Does the calendar integrate with third-party tools? If so, how many and which tools?
• Flexibility. Is the calendar customizable? Can you design a calendar that’s perfect for your schedule?
• Automation. Can you automate tasks from your calendar? Does it automatically reshuffle tasks if you have to rearrange your schedule?

Using these areas as our guide, we’ve narrowed our choices down to 15 of the best online work calendars for 2025. Let’s take a dive into the details of each one of them.

1. Motion

Motion: The best online work calendar for automatically updating your schedule.

Motion is an online, AI-powered task management and calendar platform. It helps busy people and teams manage their work with an efficient, simple, and intuitive calendar and task manager.

Motion Pros: An intuitive, simple-to-use AI-driven scheduling and productivity tool that automatically plans your days and replans according to changes.
Motion Cons: Limited set of project views.
Motion Pricing: Starts at $19 per month when billed annually.

2. TeamUp

TeamUp: The best for making simple, collaborative calendars.

TeamUp Pros: Easy to use and collaborative.
TeamUp Cons: Lack of color options for categorizing tasks.
TeamUp Pricing: Free for up to 8 sub-calendars.

3. iCloud Calendar

iCloud Calendar: The best free calendar for the Apple tech stack.

iCloud Calendar Pros: Integrates very well with all Apple devices.
iCloud Calendar Cons: Almost no deep customization features.
iCloud Calendar Pricing: Free if you’re already an Apple fan.

4. RotaCloud

RotaCloud: The best for planning shifts and rotas.

RotaCloud Pros: Easily schedule and manage employee shifts.
RotaCloud Cons: Limited amount of granular details.
RotaCloud Pricing: Starts at $10 per month for one employee.

5. Jolt

Jolt: The best for managing employee schedules.

Jolt Pros: Manage employee schedules and track inventory on the same platform.
Jolt Cons: The interface could be slightly easier to use.
Jolt Pricing: Contact Jolt directly for a quote.

6. Google Calendar

Google Calendar: The best for time blocking.

Google Calendar Pros: It’s simple and free to use.
Google Calendar Cons: It doesn’t automatically update when you make changes.
Google Calendar Pricing: Free to use for Chromebook owners, Gmail users and Google Workspace subscribers.

7. Outlook Calendar

Outlook Calendar: The best for the Microsoft tech stack.

Outlook Calendar Pros: Very tight integration with Outlook and Windows.
Outlook Calendar Cons: Some features are locked into the Microsoft ecosystem.
Outlook Calendar Pricing: Free if you’re a paying Microsoft customer.

8. Digical

Digical: The best for creating stylish and eye-popping calendars.

DigiCal Pros: It creates eye-popping calendars that are fun to make.
DigiCal Cons: It can get overcrowded, making it harder to manage your work.
DigiCal Cost: Free to use (in-app purchases available to upgrade and remove ads).

9. Zoom Workplace

Zoom Workplace: The best for the hybrid workplace.

Zoom Workplace Pros: Easy to use with integrated video conferencing.
Zoom Workplace Cons: Limited free plan.
Zoom Workplace Pricing: $14.99 per user per month.

10. Fantastical

Fantastical: The best for the Apple tech stack.

Fantastical Pros: Geo-fencing gives you a reminder when you arrive at a location connected to an event you created.
Fantastical Cons: Subscription required for many features that are free in other apps.
Fantastical Pricing: $4.99 per user per month.

11. Calendar

Calendar: The best for external scheduling.

Calendar Pros: Multiplatform support and many features.
Calendar Cons: Limited free version.
Calendar Pricing: Starts at $10 per user per month.

12. Timepage

Timepage: The best for accessing unique calendar features.

Timepage Pros: Highly customizable.
Timepage Cons: To use Timepage, you have to pay for Moleskine Studio.
Timepage Pricing: $2.49 per month or $14.99 for annual membership.

13. Chili Piper

Chili Piper: The best for sales teams.

Chili Piper Pros: Support for multiple (26) languages, including Chinese.
Chili Piper Cons: Can be expensive.
Chili Piper Pricing: The platform fee is based on the number of inbound leads submitted monthly.

14. Sessions

Sessions: The best for remote teams.

Sessions Pros: Interactive agendas to which all invitees can contribute.
Sessions Cons: The automatic recording and transcription can throw up inconsistencies.
Sessions Pricing: From $19 per month.

15. Vantage

Vantage: The best for creating an interactive calendar.

Vantage Pros: Unique calendar views.
Vantage Cons: Some users have experienced technical issues.
Vantage Price: $9.99 one-off purchase.