AI Meeting Assistant - Schedule Meetings in Seconds | Motion

Over 1 million top performers and teams trust Motion

Book the right meetings at the most productive times.

Optimize your calendar for deep work, not constant interruptions.

Motion gives you a single view of every project, so nothing slips through the cracks.

• Set your ideal meeting windows. Whether you prefer focused mornings, back-to-back afternoons, or meeting-free Fridays—Motion shows only the times that match your best working hours.
• Put a cap on meeting overload. Set daily limits and watch Motion enforce them automatically. When you hit your threshold, your calendar becomes unbookable—no more accidental meeting marathons.
• Share only your optimal availability. Your personalized booking page displays exactly when you're at your best for specific meeting types, protecting your focus time.
• Let your calendar work for you. Motion automatically suggests times that maximize productivity, minimize context switching, and protect your deep work sessions.

Set your meeting preferences once, use it forever.

Optimize your calendar for deep work, not constant interruptions.

Motion gives you a single view of every project, so nothing slips through the cracks.

• Build a template for every scenario. Client calls, board meetings, team all hands, sales demos—create a custom template for each with specific durations, pre-meeting questions, and reminders.
• Tailor every detail to your needs. Customize meeting names, location details, and create branded meeting links.
• Gather critical information upfront. Add survey questions that automatically collect key details before meeting start, guaranteeing every conversation is productive from minute one.
• Schedule on the fly. Create custom availability in seconds with an intuitive drag-and-drop interface that makes scheduling feel effortless.

Eliminate scheduling friction for you and your team.

Book meetings faster, avoid conflicts, and coordinate across any calendar.

• End the email ping-pong forever. Motion generates personalized messages and lets invitees book instantly with a single click—no more scheduling chains.
• Connect instantly with zero setup. Video conferencing links are automatically added to every meeting, eliminating the pre-meeting scramble for access codes.
• Combine all your calendars in one view. Turn all of your calendar accounts—Outlook, Google, iCloud—into one single interface. Never get double-booked between work and personal again.
• Make team coordination hassle-free. Finding time for multiple busy people isn't a puzzle anymore. Create dynamic scheduling rules that show combined availability at a glance so you can find the perfect slot for everyone instantly.

What Teams & Businesses say about Motion

Motion saves MP Cloud from “babysitting” Jira

Motion freed technology company MP Cloud from daily scrum meetings and managers having to spend hours a week "babysitting" Jira and Monday.

Daean Chase

VP Technology, MP Cloud](/content/blog/mp-cloud/index.html)
Motion triples project management efficiency at Ally Advantage

Motion's AI project manager automates resource allocation and capacity planning for Ally, saving hours a week wasted on manual coordination while ensuring client projects meet deadlines.

Joel Peeples

CEO, Ally Advantage](/content/blog/ally-advantage/index.html)
Efficient uses Motion to get projects done 30% faster

Motion keeps managers at Efficient up-to-date on all projects without spending hours chasing for updates. Motion makes it easy for employees to see their priorities and actually use a project management software.

Alex Bass

Founder & CEO, Efficient App](/content/blog/efficient-app/index.html)

Motion includes all of the tools you use to be productive and organized — in one place

And it modernizes and supercharges those tools with the power of automation and AI

Motion replaces...

To-do lists

Project management apps

Automated meeting schedulers

AI Notetakers

Docs

Pass data between your favorite tools

Motion integrates with...

Zapier

Zoom

Google Meet

Gmail

Outlook

Siri

HubSpot

Salesforce

Teams

Slack

...and hundreds more!

Robust API and clear documentation to connect with all your internal or external systems

With our API, you’ll be able to create, update, and manage your projects and tasks effortlessly. Our API is designed to fit your unique needs and help streamline your workflow.

Finish 137% more work.

Start using AI to 10x your Productivity in Every Aspect of Work

Tech and media companies are talking about Motion