Reference: Tasks | Help Center

Introduction

Tasks in Motion are the core unit of work. Unlike events, which mark fixed time commitments, tasks are flexible blocks that Motion can schedule dynamically based on deadlines, priorities, and your defined schedule. Tasks can recur, adapt, and shift as your calendar changes, ensuring your work aligns with available time.

At a Glance

• Tasks vs Events → Tasks are flexible work units that Motion can move and reschedule around your availability. Events are fixed commitments tied to a specific time and synced directly with external calendars.

• Recurring tasks → Motion supports daily, weekly, monthly, and custom recurrence cadences, ensuring repetitive work is automatically placed without manual re-entry.

• Benefits of recurring tasks → Reduces repetitive setup, enforces consistency for routines, and keeps long-term workflows reliable.

• Free vs Busy → Tasks are always dynamically scheduled, but marking them as Free lets other events overlap the same time, while Busy prevents overlaps by holding that slot.

• Auto-archiving → Completed tasks are automatically archived after a set period, keeping your task lists clean without manual cleanup.

• Manual archiving → Users can manually archive tasks that no longer need visibility but should remain in the workspace history.

• Troubleshooting scheduling → If a task doesn’t appear where you expect, Motion provides clear reasons (e.g., missing duration, conflicting deadlines, blocked by calendar events) to help you adjust.